We're Hiring: Part-Time Admin Assistant

by Emira Mears | September 8th, 2010 | Comments

Hey folks, we're looking to hire a part-time Administrative Assistant to help us serve the needs of our expanding roster of progressive clients in the non-profit, government and progressive business sectors. Job description follows:

Part-time Administrative Assistant

You'll be working in our renovated, heritage Gastown office with a small, friendly team of experts who love what we do and are committed to fostering a positive, healthy work environment. (That means no overtime, great clients, and stimulating work, among other good things.)

Responsibilities:

  • You will be responsible for day to day tasks and duties to support the work of the company, primarily the two partners, Lauren Bacon and Emira Mears. This is a part-time entry level position.
  • Financial Administration: creating invoices, receiving payments, entering accounts payable and reconciling monthly accounts (all in Quickbooks);
  • Bank deposits;
  • Creating project documents such as contracts, agendas, and meeting summaries based on existing templates;
  • Responding to client emails and phone calls;
  • Scheduling meetings and managing the partners' calendars;
  • Arranging and booking travel (no travel involved for this job);
  • Event coordination and support;
  • Compiling and summarizing timesheets;
  • Office purchasing;
  • Minor IT issues/troubleshooting.

The ideal candidate will have excellent communication skills, both verbal and written, and experience working on smaller teams – we are currently a six-person studio.

Must-Haves:

  • Experience with Quickbooks
  • Strong communicator and good people person
  • Detail oriented
  • Good time manager
  • Customer service experience
  • Strong computer skills, including Microsoft Office or equivalent
  • Comfortable working in a predominantly Mac environment, with some Windows use
  • Available for 4 hours a day, 5 days a week (M-F)
  • Strong English language skills

Bonus Points For:

  • Fluency with Dreamweaver
  • Familiarity with CSS
  • Familiarity with Drupal, WordPress or other Content Management Systems
  • Familiarity with Constant Contact, MailChimp, Vertical Response, and/or other hosted email management systems

Qualities We Are Looking For:

  • A skilled multitasker who is great with people;
  • A smart and detail-oriented person (bordering on nitpicky);
  • Good problem solving skills and able to work independently.

We Are:

  • A six-person shop with clients in the non-profit, government and progressive business sectors;
  • Specialists in online strategy, design & development—we don’t do print or other media;
  • Committed to honest, high-quality work for high-quality clients;
  • Constantly learning, striving to improve ourselves and share our knowledge with others;
  • Devotees of standards-based, content-oriented web design.
  • Have a look around our site to find out more about us.

About the Position

5 day a week half-time salaried position with some benefits (holiday time, bus pass and profit sharing bonus structure). Salary range for the part-time position starts at $20,000/year, and is commensurate with experience.

How to Apply: Please apply by filling out this form. Applications sent directly by email will not be considered.

Deadline: Friday, September 24, 2010. We may be in touch with shortlisted applicants before the closing date.

No phone calls please. You must be able to work in Vancouver to apply for this position.